Course Name

Record Management & Retention Policy Use

Contact Hours: 1

Course Description

Record Management A company's corporate records are one of its most important and valuable assets. Almost every employee is responsible for creating or maintaining corporate records of some kind, whether in the form of paper, computer data, microfilm, electronic mail or voice-mail. Letters, memoranda and contracts are obviously corporate records, as are things such as a desk calendar, an appointment book or an expense record. Companies are required by law to maintain certain types of corporate records, usually for a specified period of time. The failure to retain such documents for these minimum periods can subject a company to penalties, fines or other sanctions or could put it at a serious disadvantage in litigation. Accordingly, every company should establish a Record Retention Policy to provide guidelines for maintaining complete and accurate corporate records — that is, to help employees understand what records to keep and for how long, what records to dispose of, and how to dispose of them.

Outcome

By completing this course you will learn: The importance and use of a Record Retention Policy

Assessment

After reading the material, you'll have a chance to play an online game that presents hypothetical scenarios for you to analyze. As you answer the multiple-choice questions correctly, you'll move through the game and earn a Certificate of Completion.

Outline

This Course sets forth and explains a model Record Retention Policy that is a synthesis of policies in use by major companies today. A company that already has a policy in place can use this Course to communicate that policy to its employees online and secure the employees' assent quickly and cost-effectively. Likewise, for a company that has not yet assembled or implemented a Record Retention Policy, the Course provides a turn-key solution that can be put in place quickly. The topics covered in the Course include — Purpose and scope of policy Record disposal Compliance with policy Suspension of record disposal Audit procedures Penalties for violation Modification of policy